FAQ

Q: If I submit an abstract for a chapter (paper) that isn't accepted, can it be revised and submitted as a conference paper (poster)?

A: Yes, the deadlines are staggered to allow re-submission of works that are not accepted in other submission categories.

Q: Will chapter authors present their work during the conference?

A: Yes, authors of accepted chapters will present their work in the same format as a conference paper.

Q: How much will the registration and lodging cost?

A: Registration is now open. Regular registration is $475 before April 22, and $525 after that date. Student registration is $180 before April 22, afterwards it is $220. The conference hotel costs around $250 USD per night plus tax, use this link to book a room at this rate. A limited number of dormatory rooms will be available for around $80 USD per night, please indicate your interest in these through a question on the registration form. Attendees will be welcome to explore other lodging options in the Boston region.

Q: Do PhD students qualify for the "student" registration rate?

A: Yes, all PhD students who have not yet defended a dissertation qualify to use the student registration rate. As a reminder, all students must upload a proof of student status, obtained from their college, university, or department.

Q: How do I obtain an invitiation letter for funding, visa, or other purposes?

A: Attendees who require an invitation letter can indicate this during the registration process. Information for international participants about visiting the U.S. can be obtained from the U.S. Department of State Visa website.

Q: What is the length and format for paper presentations?

A: In general, paper presentations will be limited to 15 minutes. The presenters at each session will choose whether to allow questions after each paper or at the end of the session. Sessions in most rooms will need to provide a laptop (participants may arrange to share one machine), and technical assistance will be available.

Q: What are the technical details for the presentations?

A: We have distributed the following instructions to all speakers:

  • All presenters should prepare 15 minute presentations. We suggest each¬†speakerallow up to five minutes for questions, this will allow 10 minutes at the end for additional questions and answers regarding all presentations. Most sessions will contain four presenters over a total of 1.5 hours.
  • Each session will have a designated moderator (which may be one of thespeakers), who will assist in timekeeping.
  • All rooms will be equipped with projection equipment with a standard VGA plug. We are relying on presenters to provide laptops, but will have limited technical support if needed. Presenters wishing to use Macs or other devices without a standard VGA port should provide their own adapter.
  • To facilitate efficient transitions, presenters within each session are encouraged to coordinate ahead of time to share computers for the presentation.
  • Presenters who require audio for their presentation MUST NOTIFY US at CUPUM2015 (at) mit.edu¬†so we can ensure it is available where they are presenting.
  • Internet access is available via the MIT GUEST wireless network on most of the MIT campus, including all presentation rooms. Presenters are welcome to use the connection, however the are encouraged to prepare offline materials should they encounter connectivity issues.
  • We recommended presentations be prepared in PPT/PPTX or PDF format. If prepared using an online tool, we suggest an offline copy be available as a backup.

Please contact us at cupum2015 at mit.edu with any additional questions.